Equipment Tracker Pro: HVAC

Photograph an equipment nameplate and AI reads it: model number, serial number, voltage and electrical specs land in the record in seconds. No typing specs on a ladder.

Equipment Tracker is maintenance software for the people who do the work: equipment records, maintenance history, PM schedules, work orders, parts, invoices and receipts, in one app that works offline. Organize HVAC, appliances, electrical panels, plumbing or machinery by building and location.

KEY FEATURES

• AI Nameplate Scanning: point, shoot, and AI reads the specs. Needs an internet connection.
• Work Orders: status, priority, hours and parts, closed out at the unit.
• Preventive Maintenance: recurring PM schedules, reminders and auto-logged completions.
• Invoices: bill the job from the work you logged, and get paid on the spot.
• Parts Receipts: scan the supply-house receipt and the parts go on the customer's invoice.
• Maintenance Plans: build a plan, and your customer accepts and signs it online.
• Tenant Door Tags: tenants scan to request service and see upcoming and recent service.
• Vendor QR Check-In: QR door signs with visit history.
• Refrigerant Leak Rate: leak rate calculator and records (US EPA).
• Parts & Inventory: filter and belt sizes on each unit, and what is on the shelf per building.
• Reports: load schedules, equipment summaries and PM checklists.
• Teams: one shared workspace with Owner, Manager, Tech and Viewer roles.
• Works Offline: records stay available with no signal; sync and AI resume when you reconnect.

GET PAID BEFORE YOU LEAVE

Turn a finished job into an invoice with the hours and parts already on it. Show the customer a QR code on your screen or text them a link, and they pay by card, bank, PayPal or Venmo. Card and bank payments go into your own Stripe account and mark the invoice paid.

SCAN THE RECEIPT, BILL THE PARTS

Take a picture of the supply-house receipt. The AI reads each line, you mark what was for the customer, and those parts are waiting on that customer's next invoice. Nothing gets billed twice.

MAINTENANCE PLANS

Build a maintenance plan by room and item, price it, and send it. Your customer reads it, picks a package and signs on their phone, and every plan visit is logged against it.

WHO IT IS FOR

• HVAC, plumbing and electrical technicians
• Maintenance companies and facility managers
• Property ma